Microsoft Office Tutorials and References
In Depth Information
Chapter 7
Using Your Natural Resources
In This Chapter
Understanding work and material resources
Creating resources to get your project done
Using resource groups and shared resources
Dealing with resource calendar settings
Projects are like giant water coolers — they’re gathering places for
people. Projects also utilize equipment and materials. Those people,
equipment, and materials are your project resources.
Unlike water coolers (you can take an analogy only so far), resources are
also the means by which Project tallies up costs in your plan. Assign a
resource to work for ten hours on a task, give that resource an hourly rate
of $20, and you’ve just added a $200 cost to your project. Create a resource
called cement, give it a unit cost of $200, and assign ten units (for example,
ten tons of cement), and you’ve added a whopping $2,000 to the bottom line.
Using resources wisely in Project doesn’t involve only assigning them a cost.
Rather, it’s a delicate art of combining the right resource with the right skills
and assigning that resource to put in the right amount of time (or units) for
tasks. And you have to do this all without overbooking anyone at any point in
your schedule.
Because they affect timing and costs, resources are a big deal in Project.
For that reason, many tools are available to help you create resources, make
settings for how and when they’ll work, assign them to tasks, manage costs,
and manipulate their workload. The first step in working with resources is
to create them and enter certain information about them. That’s what this
chapter is all about.
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