Microsoft Office Tutorials and References
In Depth Information
The names now appear in your project resource list, ready for you to add
Say, When Do These Guys Work?
In Chapter 3, you can read all about calendars, including Project, Task, and
Resource calendars. Now that you’re working with resources, it’s worth a
closer look at how Resource calendars work.
First you create your Resource calendar based on a base calendar template
that can be Standard, Night Shift, or 24 Hours. (You can also create custom
Standard is a typical 9-to-5 workday and five-day workweek.
Night Shift is an eight-hour work day, scheduled between 11 p.m. and 8
a.m., with an hour off for a meal, from Monday through Friday.
The 24 Hours base calendar shows just what it says: 24 hours per day, 7
days per week.
After you specify a base template for your Resource calendar, you can specify
working hours, such as 9 a.m. to 12 p.m. and 1 p.m. to 5 p.m. for a standard
eight-hour day, or 8 a.m. to 12 p.m. and 1 p.m. to 4 p.m. for a variation on that
eight-hour day. Finally, you can select specific days when a resource is not
available (for example, when someone will be on vacation, at an off-site
seminar, or busy with another commitment) and mark them as nonworking.
Avoid micromanaging nonworking time for your resources because it could
leave you no time to manage anything. For example, if someone is taking off
half a day to go to a doctor’s appointment, it’s probably not necessary to
block a day off. However, if a resource is taking a two-week vacation or a
three-month sabbatical, it’s probably useful to modify that resource’s
Working Time calendar.
To make all these settings, you can click the Change Working Time button on
the General tab of the Resource Information dialog box (refer to Figure 7-4).
The Change Working Time dialog box opens, which is shown in Figure 7-6.
To make changes to a resource’s calendar, follow these steps:
1. Display the Resource sheet.
2. Double-click a resource name.
The Resource Information dialog box appears.
3. Click the Change Working Time button on the General tab.
The Change Working Time dialog box opens.