Microsoft Office Tutorials and References
In Depth Information
Communicating an Assignment
to Your Team
After you work out all your resource assignments on paper, see whether your
ideas will work for your resources’ schedules.
Of course, you should check to see who is available for your project. And
because things can change in the time it takes to work out your plan and
make assignments, make sure that your resources are committed to you
before you commit yourself to a final plan.
If you use Project Server and Project Web Access with Project, you can use
collaborative tools to publish assignments to a server, where people can
review them and accept or decline. For more on Project Web Access, see
Chapters 18 and 19.
You can send your entire project plan to resources as an e-mail attachment or
just send selected tasks. You can also generate a resource assignment report
and send that to people so that they can review their assignments in detail.
It’s in the e-mail
E-mail can be a project manager’s best friend. You can use it to communicate
throughout the life of your project and to send your project plan for review at
various stages. One of those stages is the point at which you want your
resources to commit to their task assignments.
You can send your project as an e-mail attachment or as a schedule note,
which is an e-mail with only updated tasks attached. You also have the
choice of sending an entire plan or just selected tasks from it.
To send a project as an e-mail attachment, follow these steps:
1. Choose File
Mail Recipient (as Attachment).
An e-mail form is displayed.
2. Fill in a subject and your e-mail message.
3. Click Send to send the message.
If you want to send a schedule note, follow these steps:
1. Choose File
Mail Recipient (as Schedule Note).
The Send Schedule Note dialog box, as shown in Figure 9-7, appears.