Microsoft Office Tutorials and References
In Depth Information
When you print Project views (covered in Chapter 16), you can print a legend
on every page. The legend helps those reading the plan understand the
meaning of the various colors and shapes that you set for elements.
One important thing to realize is that all the views and formatting choices
that Project offers you aren’t confined to the screen. You can print your
project or reports. What displays on-screen when you print a view is what will
print. So, knowing how to make all kinds of changes to what’s on your screen
allows you to present information to team members, managers, vendors, and
clients in hard copy too.
With all the improved methods of collaborating on projects, such as sharing
documents via Project Web Access, a visually appealing schedule can be seen
by even more people across the Web.
Printing in color is useful because you can provide the full visual impact and
nuance of the various colors used for graphic elements (such as taskbars and
indicators). If you print in black and white, you might find that certain colors
that look good on-screen aren’t as distinct when you print. Being able to
modify formatting allows your project to look good in both color and black
and white, both on-screen and in print.
Taskbars are the horizontal boxes that represent the timing of a task in
the chart pane of Gantt Chart view. You can format each bar individually
or change global formatting settings for different types of taskbars.
You can change several things about taskbars:
The shape that appears at the start and end of the bar. You can change
the shape’s type and color. Each end can be formatted differently.
The shape, pattern, and color of the middle of the bar.
The text that you can set to appear in five locations around the bar:
left, right, above, below, or inside the bar. You can include text in any
or all of these locations, but keep in mind that too many text items can
quickly become impossible to read. As a rule, use just enough text to
help readers of your plan identify information, especially on printouts of
large schedules where a task might appear far to the right of the Task
Name column that identifies it by name in the sheet area.
When you track progress on a task, a progress bar is superimposed on the
taskbar. You can format the shape, pattern, and color of the progress bar. The
goal is to contrast the progress bar with the baseline taskbar so that you can
see both clearly.