Microsoft Office Tutorials and References
In Depth Information
Chapter 13
On the Right Track
In This Chapter
Using the Tracking toolbar
Recording actual activity on tasks
Specifying percentage of work complete
Updating fixed costs
Using Update Project to make big-picture changes
After a project moves out of the planning stage and into action, it’s like a
constantly changing game in which there are rules, goals, and a general
timeframe, but no one really knows which team will win (and sometimes
where the ball is) until it’s over.
Whether a task happens as planned or wanders off in an unexpected
direction, your job at this stage of the game is to record that activity, an activity
referred to as tracking.
Tracking starts when your team reports their activity on the project. Then
you (or someone else assigned to deal with tracking) must manage inputting
that activity task by task.
When you track activity, you’ll be amazed at what data Project returns to you.
Some of it will be good news, some bad, but all of it is useful in managing
your project throughout its lifetime.
Gathering Your Data
The first step in tracking progress on your project is to get information about
what’s been going on. The amount of data you collect will be determined by
what you need to track and at what level of detail. For example, some people
don’t even create and assign resources to tasks because they use Project
only to create a timeline for their activities, not to manage resource time or
tally costs. Others use resources and want to track their total work on tasks,
just not to the level of detail that scrutinizes hourly work performed. For
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