Microsoft Office Tutorials and References
In Depth Information
some people, simply marking one task 50 percent complete and another 100
percent complete — and letting Project assume all resources put in their
estimated amount of work — is fine. Your tracking method is determined by the
amount and type of information you need to monitor.
Therefore, the first thing you have to do is identify the best tracking method
for you.
A method to your tracking madness
Microsoft has identified four tracking methods:
Task-total method
Task-timephased method
Assignment-total method
Assignment-timephased method
You can begin to understand these by looking at the difference between task
and assignment tracking. You can track information at the task level,
indicating total work or costs for the task up to the present or as of a status date
you select. Or you can track costs by resource assignment, which is the more
detailed way of tracking.
For example, suppose that the Test Electrical Components task is estimated
to take 12 hours of work, according to your project baseline. Three human
resources — Engineer, Electrician, and Assistant — are assigned at 100
percent of their time. Tracking by task, you can simply note that the task is 75
percent complete, which translates into nine hours of work finished.
Project assumes that the three resources split that work up equally. In reality,
however, the Engineer put in one hour, the Electrician put in six, and the
Assistant put in two. If you want more detailed tracking that shows you totals
of work for each resource assignment and accurately tracks them, you would
track the work at the resource-assignment level.
But here’s where the timephased variable comes in: Whether you choose to
track work on a task or the work done by individual resources on the task,
you can also track by specific time increments — which Microsoft calls
timephased tracking.
So, with the Test Electrical Components task, you can use a task approach of
tracking nine hours of work to date or use a timephased approach to record
those hours on a day-by-day basis. With a resource assignment approach,
you can go to the very deepest level of tracking detail by tracking each and
every resource’s work hour by hour, day by day.
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