Microsoft Office Tutorials and References
In Depth Information
Uh-oh, we’re into overtime
When you enter 16 hours of work on a single day for a resource, even though
that resource is based on a calendar with an 8-hour day, Project doesn’t
recognize any of those hours as overtime. This is one case where you have to
lead Project by the hand and actually tell it to specify overtime work.
When you enter hours in the Overtime Work field, Project interprets that as
the number of total Work hours that are overtime hours. So, if you enter 16
hours of work on a task in the Work column and then enter 4 in the Overtime
Work column, Project assumes that there were 12 hours of work at the
standard resource rate and 4 hours at the overtime rate.
To enter overtime hours, follow these steps:
1. Display Resource Usage view.
2. Right-click a column heading and then click Insert Column.
The Column Definition dialog box appears.
3. In the Field Name box, click Overtime Work.
4. Click OK to display the column.
5. Click in the Overtime Work column for the resource and task you
want to modify, and then use the spinner arrows to specify the
Note that if you specify overtime, Project assumes that effort-driven tasks
are happening in less time. After all, if the task was to take three 8-hour days
(24 hours of work) to complete and you recorded that the resource worked
12 hours for two days in a row, Project figures that all the effort got
accomplished in less time. The duration for the task will actually shrink. If that’s not
what happened, you have to go in and modify the task duration yourself.
Specifying remaining durations
A lot of tracking information has a weird and wonderful relationship in
Project. For example, Project tries to help you out by calculating durations
based on other entries you make, such as actual start and finish dates. In that
particular case, Project figures out task duration according to those dates.
(This works in reverse, too: If you enter the task duration, Project
recalculates the finish date to reflect it.)