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In Depth Information
Debrief yourself?
Don’t forget to sit down and have a good talk
with yourself about what went on during your
project. Did your team give you the kind of
information you needed to operate efficiently, or
should you lay down more stringent ground
rules for reporting in the next project? Were you
swamped with work throughout the project, and
would it be wise to find someone to make
updating entries for you the next time around? Did
management give you information about
company changes in a timely way so that you could
make adjustments to keep your project on
It’s often the case that in the heat of the project
battle, many of us don’t have time to stop and
change processes or get the help we need.
Review the notes you kept in the Project notes
areas to see what types of snafus made you pull
your hair out. Then institute changes before you
begin the next project.
Did you integrate activity on various projects successfully so that
resources weren’t overbooked or underutilized? If people on your
team reported conflicts with other projects, consider using some special
Project tools, such as hyperlinking to tasks in other project plans,
creating a deliverable-based plan, or developing a master project (which
involves inserting several projects into a master plan so you can view
resource conflicts across them).
Building on Your Success
Although it’s human nature to focus on all the things that went wrong with a
project, the fact is that you probably did many, many things right. So before
you start planning your next project, take the good stuff and put it in a place
where you can find it easily later.
Create a template
One option is to create a template. Templates are simply files you save that
contain certain settings. When you open a template, you can save it as a
Project document with a new name and have all those settings already
built in.
Project contains its own templates for common projects (see Chapter 1 for
more about starting projects based on a template), but you can save any of
your projects as templates. If you often use the same set of tasks in your
projects — as people in many industries do — you’ll save yourself the time of
creating all those tasks again.
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