Microsoft Office Tutorials and References
In Depth Information
In a typical Project plan, you have information about the following:
Resources: The resource name, resource type, rate per hour, overtime
rate, assignments, department, cost per use, and more
Tasks: The task name, duration, start and finish date, assigned
resources, costs, constraints, and dependencies, for example
Project timing and progress: Several types of calendars, project start
and finish dates, percentage of tasks completed, resource hours spent,
baseline information, critical path information, and more
Financial information: Earned value, time and cost variance, and
projected costs for uncompleted work, for example
Want to get closer? In every view, you can use the Zoom command on the
View menu to see more or less detail in your schedule. Read more about
using the Zoom command in the sidebar “Zooming in and out,” later in this
Finding out how to use the many Project views to enter, edit, look at, and
analyze Project data is important. Don’t worry that you’ll be overwhelmed: After
a while, using all those views is . . . well, a piece of cake.
For more about modifying the format of elements displayed in a view, see
Chapter 11.
Home base: Gantt Chart view
Gantt Chart view is like a favorite room in your house, the place where most
people end up. It’s the view that appears first when you open a new project.
This view, shown in Figure 2-5, is a combination of spreadsheet data and a
graphical representation of tasks; it offers a wealth of information in one place.
Gantt Chart view has two major sections: the sheet pane and the chart pane.
This view is an electronic version of the original Gantt Chart, developed by
engineer Henry L. Gantt in 1917 to deal with production-control projects in
manufacturing. (See? Invent a project management tool, and you too can
become immortal.)
In Gantt Chart view (and any view with a sheet pane), you can change what
information is shown in the sheet by using tables. Tables are preset
combinations of columns of data that you can easily display by choosing View
and then choosing a table (such as Entry or Cost) from the submenu that
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