Microsoft Office Tutorials and References
In Depth Information
Making Resource Calendar Settings
Even the most resourceful resources have only so many hours in a day to
work. When you have to deal with variations in resource schedules, consider
modifying the Resource calendars.
Which resources get calendars?
Projects can have three types of resource: work, material, and cost, which
you can read more about in Chapter 7. For now, you should know that only
one resource type — the work resource — has its own calendar. That’s
because material resources are charged not by time worked but rather by
units used, and a cost resource gets assigned a set cost that also doesn’t
relate to any time worked on a task.
You can change the Base calendar template for each work resource and set
specific dates as working or nonworking. These exceptions take precedence over
your Project and Task calendars, and control when a specific resource can work.
I have one word of caution about modifying Resource calendars: Unless a
resource truly has a unique working schedule, don’t change its Base calendar
template. For example, if a resource usually works a day shift but works a
night shift for only a few days during the life of the project, don’t change that
resource’s Base calendar template to Night Shift. If one person works from
10 a.m.–7 p.m. because the company allows him to, you probably don’t have
to vary his schedule from the typical 8-to-5 work schedule that’s set in the
Project calendar because he puts in eight hours a day like everyone else.
Unless your project deals with the most detailed level of time, where hours
and not days are the typical units of measure for tasks, making these types of
changes is more work than it’s worth.
Making the change to a
To modify a resource’s calendar settings, follow these steps:
1. Display a view that includes a resource column, such as the Resource
Just click the view in the View bar. Chapter 1 covers how to display
2. Double-click a resource name.
The Resource Information dialog box appears.