Microsoft Office Tutorials and References
In Depth Information
work six hours, from 4 p.m.–10 p.m. (that’s when they all call me!), it might be
useful to create a new calendar template named Telemarketing.
If you want to save some time when creating a template (and time is what
this chapter is all about), start with an existing Base calendar template that
most closely fits your needs. Then, modify it as you like by making changes
to the working times and calendar options (see the section “Calendar
Options and Working Times,” earlier in this chapter) to make sure that
they’re in agreement. After you create a new calendar template, it’s available
for you to apply in all three calendars: Project, Task, and Resource.
Because the Project calendar is the basis of your entire project, it should
represent the most common working schedule in your project. If only some
resources in your project work odd hours, change the Resource calendars
and not the Project calendar.
Follow these steps to create a new calendar template:
1. Choose Tools
Change Working Time.
The Change Working Time dialog box appears.
2. Click the Create New Calendar button.
The Create New Base Calendar dialog box appears, as shown in Figure 3-11.
3. In the Name box, type a unique name for the new calendar.
4. Select either the Create New Base Calendar or the Make a Copy Of x
Calendar radio button. Then select an existing Base calendar from the
list to base your calendar template on.
In Step 4, if you choose Create New Base Calendar, Project creates a
copy of the Standard calendar with a new name. If you choose Make a
Copy Of and select 24 Hours or Night Shift, your new calendar is based
on that choice. Whichever you choose, it’s your starting point, and you
can make changes to make the calendar unique after making this choice.
5. Click OK to return to the Change Working Time dialog box.
Now you make changes to the working time for the new calendar template.