Microsoft Office Tutorials and References
In Depth Information
After you create some tasks, you begin to build some structure to your to-do
list by creating phases consisting of summary tasks with subtasks below
them in an outline structure. For example, you might have a summary task
named Permits with two subtasks: Submit Application and Pay Fees.
You can find out how to organize tasks into outlines in Chapter 5. All you
have to focus on in this section is making the settings that are required to
simply create tasks.
Identifying what makes up a task
Determining all the settings that characterize a task is a bit more complicated
than writing an item on a to-do list. Think of each task in your project as a
record — like a database record that lists a person’s name, address, birthday,
and shoe size. In a similar way, a task in Project contains data about that task:
not only a task name but also other vital data about how that task fits into
To create a task, you enter information such as
Constraints for scheduling the task
Some settings, such as task type (fixed duration) and priority (none), can
often be left at default settings. Others, such as task duration, almost always
require some input from you.
Pretty much everything that you enter about a task (except the task name
and resources assigned to the task) involves how the task timing is
controlled. Several of these settings work in combination, with Project
performing complex algorithms to set the timing of the task according to the value of
each setting. Other elements, such as the task finish date, don’t determine
timing but rather cause Project to display a symbol in the Indicator column
(the column to the right of the task number column with a small blue circle
containing an “i” at the top) to alert you when a task has moved beyond its
You can also specify a unique Task calendar in the Task Information dialog
box; calendars are covered in Chapter 3.