Microsoft Office Tutorials and References
In Depth Information
Tip 57: Transforming Data with and Without Using Formulas
Transforming Data with and Without
Using Formulas
Often, you have a range of cells containing data that must be transformed in some way. For example,
you might want to increase all values by five percent. Or you might need to divide each value by two.
This tip describes two ways to perform these types of transformations.
Transforming data without formulas
The following steps assume that you have values in a range and you want to increase all values by five
percent. For example, the range can contain a price list and you’re raising all prices by five percent:
1. Activate any empty cell and enter 1.05 .
You will multiply the values by this number, which results in an increase of five percent.
2. Press Ctrl+C to copy that cell.
3. Select the range to be transformed.
The range can include values, formulas, or text.
4. Choose Home➜Clipboard➜Paste➜Paste Special to display the Paste Special dialog box (see
Figure 57-1).
5. In the Paste Special dialog box, click the Multiply option.
6. Click OK.
7. Press Esc to cancel Copy mode.
Figure 57-1: Using the Paste Special dialog box to multiply a range by a value.
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