Microsoft Office Tutorials and References
In Depth Information
Tip 75: Using Formulas with a Table
Using Formulas with a Table
This tip describes some ways to use formulas with a table. The example uses a simple sales summary
table with three columns: Month, Projected, and Actual, as shown in Figure 75-1. I entered the data
and then converted the range to a table by using the Insert➜Tables➜Table command. Note that I
didn’t define any names, but the data area of the table is named Table1 by default.
Figure 75-1: A simple table with three columns.
Working with the Total row
If you want to calculate the total projected and total actual sales, you don’t even need to write a
formula. Just click a button to add a row of summary formulas to the table:
1. Activate any cell in the table.
2. Select the Table Tools Design Table Style Options Total Row command and check the
Total Row check box.
3. Activate a cell in the Total row and select a summary formula from the drop-down list (see
Figure 75-2).
For example, to calculate the sum of the Actual column, select SUM from the drop-down list
in cell D15. Excel creates this formula:
=SUBTOTAL(109,[Actual])
For the SUBTOTAL function, 109 is an enumerated argument that represents SUM. The second
argument for the SUBTOTAL function is the column name, in square brackets. Using the column name
within brackets is a way to create structured references within a table.
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