Microsoft Office Tutorials and References
In Depth Information
Tip 101: Saving Shapes, Charts, and Ranges as Images
Saving Shapes, Charts, and Ranges as
Excel supports quite a few types of graphics, but it doesn’t provide a way to save the graphic as a
separate file for use in another program. For example, you may want a separate PNG or GIF file
created from a chart, a shape, SmartArt, or even a range pasted as a picture (see Tip 98).
Although Excel doesn’t provide a direct way to export a graphic, here’s a useful trick you can use.
First, a bit of set-up work is required:
1. Right-click the Quick Access toolbar and choose Customize the Quick Access Toolbar.
The Quick Access Toolbar tab of the Excel Options dialog box appears.
2. In the upper-left drop-down control, choose Commands Not in the Ribbon.
3. In the list box, scroll down and select Web Options and then click the Add button.
4. In the list box, select Web Page Preview and click the Add button.
5. Click OK to close the Excel Options dialog box.
Your Quick Access toolbar now has two new buttons.
Here’s how to use these tools to export graphic objects (including charts) from a worksheet.
1. Make sure that your graphics appear the way you want.
2. Click the Web Page Preview button in the Quick Access toolbar.
A copy of your workbook is converted to an HTML file and is displayed in your default
3. In the browser, right-click a graphic object, choose Save Image As, and specify a location for
the file.
Your browser may have a different, but equivalent, command. Or you can just drag the
graphic image to your desktop.
If the quality of the images in your browser is lacking, click the Web Options button in your Quick
Access toolbar. The Web Options dialog box is shown in Figure 101-1.
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