Microsoft Office Tutorials and References
In Depth Information
Switching profiles
Other actions you can take in the Mail dialog box are the following:
Remove: Removes the selected profi le from the system.
Properties: Lets you view and edit the properties of the profi le including the
e-mail account settings and data fi les.
Copy: Makes a copy of the selected profi le under a new name. This is useful if you
want a new profi le that has some of the same settings as an existing one. Create a
copy, then edit it as needed.
Prompt for a profi le to be used: If this option is selected and you have more than
one profi le, Outlook will prompt you to select the profi le you want to use each time
the program starts.
Always use this profi le: Select the profi le that you want Outlook to use from the list.
Switching proi les
You cannot switch from one profi le to another while Outlook is running. If you selected the
Prompt for a profi le option (as explained in the preceding section), quit Outlook and restart
it; then select the desired profi le when prompted.
If you selected the Always Use This Profi le option (also explained in the preceding section),
you must perform the following steps:
1. Quit Outlook.
2. Open the Control Panel.
3. In the Control Panel, open Mail.
4. Click the Show Profi les button.
5. Select the Prompt for a profi le to be used option.
6. Close all dialog boxes.
7. Restart Outlook.
Composing and Sending Messages
Outlook’s e-mail features are sophisticated and comprehensive. Underneath all that power,
however, are the fundamental tasks of composing, sending, and reading messages. This
section explains the basics of composing and sending e-mail messages.
Quick compose and send
Outlook provides much fl exibility when it comes to creating and formatting e-mail
messages. Often, however, all you want to do is to quickly create and send a basic message.
Here’s how:
 
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