Microsoft Office Tutorials and References
In Depth Information
Opening a file
5. Click the desired Save As format.
6. Specify a save location and fi le name in the Save As dialog box. The process
works just as described in the previous set of steps about saving a new fi le.
7. Click Save.
Opening a i le
In every fi eld you revisit your work to edit and improve it. You might make changes to the
wording in a contract you’ve written using Word, update sales fi gures in an Excel workbook
or PowerPoint presentation, change a quote in a Publisher publication, or add and delete
records in a database. To perform these kinds of activities and more, you need to reopen a
fi le that you’ve previously created and saved.
If you choose File Open, most of the Offi ce applications display a list of Recent
Documents (the list name varies by application) at the right, which you can pin or unpin
for faster access. The left pane of the Start screen for most applications displays the list of
Recent fi les as well, and you can also pin and unpin fi les there by clicking the pushpin icon
that appears when you point to the right side of the fi le name.
As you might guess, you can open an existing fi le by clicking it in the Recent fi les list on
either the Start screen or the Open screen.
In addition to recent i les, the Start screen may show other i les listed under Recovered. These are i les that may
have been open when some sort of error was experienced. You can click Show Recovered Files to view and work with
the i les.
However, the Recent fi les list is dynamic, so if your fi le no longer appears there, you will
need to navigate to it and open it from the location where you saved it. You can save fi les
to and open them from one of two overall locations from the Open screen:
Computer: Clicking Computer displays Recent Folders that have been used for
storing documents, which is by default set as your user My Documents folder (part of
the Documents library by default) and Desktop folder (fi les on the desktop). If you
click either of those folders or the Browse button, the Open dialog box appears, as
shown in Figure 3.8. You can use it to navigate to other locations, including shared
folders on your local network.
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