Microsoft Office Tutorials and References
In Depth Information
Closing a file
For now, use these steps to open a fi le that’s not on the Recent fi les list:
1. From the application Start screen, click Open Other Documents; within the
application, select File
2. Under Recent Folders, click My Documents, Desktop, or another listed folder, or
the Browse button. All these choices display the Open dialog box, the difference
being that both My Documents and Browse initially show the Documents library,
whereas Desktop shows your user Desktop folder and clicking another listed folder
shows that folder.
3. If needed, further navigate to the desired folder using the Navigation pane at
the left side of the Open dialog box or by double-clicking subfolder icons in the
list of fi les. In the Navigation pane, double-click a higher-level location such as
Computer or Network to open its tree, and then navigate down through the tree by
clicking the white triangles that appear beside computer, disk, and folder names to
open those locations. Click the folder or subfolder that holds the fi le to open when
you see it in the tree.
4. Click the name of the fi le to open in the main fi le list, and then click the Open
button. Or simply double-click the fi le name when you see it.
You can still directly open an office i le by double-clicking it in a File Explorer (Windows 8) or Windows Explorer
(Windows 7) window on the desktop. Use the Search box in the upper-right corner of a folder window in either
operating system to search for a i le. In Windows 8, you also can point to a right screen corner, click the Search charm,
click Files in the right pane, and then type a i le to search for in the text box under Search; if the desired i le name
appears, click it.
Closing a i le
Closing a fi le that you’ve fi nished working on removes the fi le from the system’s
working memory. Only a few years ago, closing a fi le was a necessity because most computers
had limited amounts of working memory. Today’s powerful computers make that less of an
issue, but there are some other equally important reasons to close a fi le after you fi nish
making changes. For example, you may want to close a fi le so that it’s not visible on-screen
for security or privacy reasons. Closing a fi le also reduces the chance of the fi le being
corrupted by a power fl uctuation or a system error; it also gives you a reminder to save your
changes to the fi le if you haven’t already done so.
Because each fi le now opens in its own instance of the applicable Offi ce application, the
window offers a single Close (X) button near the upper-right corner of the window. Clicking
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