Microsoft Office Tutorials and References
In Depth Information
Understanding page design settings
Understanding page design settings
Some document settings affect the overall page design not only in terms of looks but also
in making the document print correctly from the printer. The most important page settings
you need to specify when it comes to printing fall into three categories:
Margins: The margin is the white space between the edge of the paper and the
information printed on the page. Most printers require at least 0.25 inches of
margin on each edge of the document. If you specify a smaller margin than required
by your printer, you could cause some of the printed information to appear “cut
off.” In some cases, you need to specify special-purpose margins such as mirrored
margins , for which the inside (center) margins of each two-page spread are wider to
allow for binding the pages.
Orientation: You can choose to present information from a fi le in Portrait (tall) or
Landscape (wide) format. When you choose a portrait orientation such as that used
for a typical letter, the printer prints the text parallel to the shorter edges of the
paper. When you choose a landscape orientation such as that often used for
worksheets or presentation slides, the printer rotates the information and prints
horizontal to the longer edges of the paper.
Size: If you want to print on paper other than standard-sized sheets, you need to
choose that paper size for the document’s page design or setup. This choice
automatically adjusts the document contents to fi t within the margins on the specifi ed
sheet size.
Because page design settings vary quite a bit between applications, it’s not possible to
cover each and every choice here. Later chapters detail some of the settings that pertain to
particular Offi ce applications. So, here’s an idea of where you can fi nd the page settings you
need to check or change before sending a fi le to the printer:
On the Page Layout or Design tab of the Ribbon: The tab can be used to format
the page or design and typically includes a Page Setup section with the options for
changing crucial page settings. Clicking on a choice here typically displays a menu
or gallery, as shown in Figure 3.11, of specifi c settings; click on the one you want
to apply to the document.
In the Backstage view after you click Print: As shown in Figure 3.10, the Settings
area offers settings for orientation and margin. These settings work just like the
corresponding settings found on the Ribbon.
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