Microsoft Office Tutorials and References
In Depth Information
AutoCorrect, AutoFormat, and Actions
Add: Adds the suspected word to the dictionary so that it will be skipped in
future spelling checks.
5. Repeat Step 4 as needed to proceed through the spelling check.
6. Click OK in the message that tells you that the spelling check has been
It’s critical to proofread your i les even after spell checking. No spell checker can pick up on every wrong word
choice — such as when you use then instead of than or their instead of there . Therefore, you still need to apply your
own intelligence in perfecting your documents.
AutoCorrect, AutoFormat, and Actions
These three features provide a trio of conveniences that many users have come to take
for granted. The AutoCorrect feature makes certain corrections as you type. For example,
it capitalizes the fi rst word of a sentence if you’ve failed to do so, or it can change a typo
such as acessories to accessories . The AutoFormat feature supplies automatic formatting,
such as creating true fraction characters or automatic numbered lists. The Actions feature
enables commands on the Additional Actions submenu of the shortcut menu when you click
on particular types of data such as a date. Click on the button that appears with the data,
and you’fill see a menu of special operations pertaining to that data, such as seeing your
calendar or fi nding an address.
Most users will want to keep these features working as they were originally installed.
However, in other cases, you may want to turn off one or more aspects of these features,
such as whether AutoFormat converts web or e-mail addresses to hyperlinks or whether the
Actions feature fl ags dates.
You can access the settings for all three of these features in the AutoCorrect dialog box.
To display the dialog box, click the File tab, and then click Options. Click the Proofi ng
category in the list at the left side of the Options dialog box that appears and then click the
AutoCorrect Options button. The AutoCorrect dialog box appears.
Change settings on each of the tabs as needed and then click OK to apply your changes.
Here’s a look at the tabs and the changes you might want to make:
AutoCorrect: Clear the check box beside any of the standard corrections that you
want the program to stop making. If you want to add your own correction to the
list of typos that AutoCorrect fi xes, type entries in the Replace and With text boxes
(see Figure 3.26), and then click Add.
AutoFormat as You Type: On this tab (Figure 3.27), clear the check box beside any
of the formatting changes to disable that change.
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