Microsoft Office Tutorials and References
In Depth Information
Reviewing available document templates
While a document theme supplies the overall formatting for a fi le, a template takes that
a step further. A template may not only include particular text and document formatting
selections, but also has placeholders and example text as you saw when you created your
fi rst document earlier in the chapter. Templates also can contain automatic macros that
swing into action each time you create, open, or close a document, as well as other macros
you can use to perform tasks for building the document.
Using templates can dramatically reduce the amount of time you spend thinking about your
document’s content and formatting, because someone else has already invested the time
to answer those questions. For example, a home repair company might set up a template
for written estimates, job contracts, and change orders. Rather than starting every such
document from scratch, the project manager could simply create a new document using the
applicable template, and fi fill in the information pertinent to the current client.
In that type of scenario or in your business and personal life, using templates offers the
following benefi ts:
The documents produced will be consistent, even when they are produced by
different people.
If the templates are carefully developed and reviewed, using them ensures that
your documents will be complete with all the needed information, every time.
Setting up templates with your company logo and contact information ensures that
information will appear on every document you create, which helps with branding
and promoting your organization.
For longer documents like reports or newsletters, the benefi t of using a template
increases, because designing all the formatting in such documents can be time
consuming.
Take a look at the templates available to you via Word now.
Templates can contain macros with shortcut key assignments, styles for working on particular kinds of documents,
and even custom content controls like those you worked with earlier in the chapter. You’fill learn about creating your
own styles, macros, i elds, and controls in later chapters, as well as how to save the custom features you create in
your own templates.
Reviewing available document templates
When you start Word 2013 or click File
New, the right pane of the screen displays a
selection of templates, shown in Figure 4.5. You can scroll down this screen to see a selection
of suggested templates. Note that the available templates will vary depending on whether
your computer is connected to the Internet and you are signed in to Word with your
account information to enable online features.
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