Microsoft Office Tutorials and References
In Depth Information
Saving and File Formats
Saving and File Formats
As long as you see “Document1” in Word’s title bar, you run the risk of losing your
investment of time and creativity if a power surge zaps your computer or Word crashes. Even
for previously saved ﬁ les, you should save your work often to ensure that you won’t have
to redo much work should something go wrong. Saving in Word works as it does in most
other apps, with a few variations based on how you want to use or ultimately share the
Saving as a Word i le
The ﬁ rst time you save any ﬁ le, even one created from a template, you will choose the
location where you want to save it, and give the ﬁ le a meaningful name. Word will suggest a
name that’s based on the ﬁ rst line of text in the document, but chances are it won’t provide
the beneﬁ t of making the ﬁ le easy to ﬁ nd when you need to reopen it. I always
recommend establishing a consistent ﬁ le-naming system, particularly when you create many
similar ﬁ les. Including the date and client or contact person name in the ﬁ le name are two
tricks. For example, Smith Systems Marketing Plan 12-01-15 is more descriptive
than Smith Marketing or even Smith Marketing v1 . When viewing dated ﬁ le names,
you can easily see which one’s the latest and greatest. Word automatically adds the .docx
extension to every ﬁ le saved in the default format. This section and the next present more
ins and outs concerning ﬁ le formats.
Here’s how to save a ﬁ le for the ﬁ rst time:
1. Choose File
Save As or press Ctrl+S. The Save As screen appears.
2. Click Computer in the middle pane. As noted earlier, you could leave your SkyDrive
selected if installed, and save the ﬁ le there. Chapter 39 describes that process.
3. Under Computer, click a folder, or the Browse button. Any choice displays the
Save As dialog box, which is similar to the Open dialog box shown in Figure 4.8.
4. Navigate to the desired folder using the Navigation pane at the left side of the
Save As dialog box or by double-clicking subfolder icons in the list of ﬁ les.
In the Navigation pane, double-click a higher-level location such as Computer or
Network to open its tree, and then navigate down through the tree by clicking the
white triangles that appear beside computer, disk, and folder names to open those
locations. Click the folder or subfolder that holds the ﬁ le you want to open when
you see it in the tree.
5. Select the contents of the File name text box by dragging over them with the
insertion point if needed, and then type the desired ﬁ le name.
6. Press Enter or click the Save button. Word saves the ﬁ le and returns to it on-screen.