Microsoft Office Tutorials and References
In Depth Information
Converting to another format
Use the New folder button above the list of i les in the Save As dialog box to create a new folder within the current
folder. After clicking the button, type a folder name and press Enter. You can add a folder to the Favorites list in the
Navigation pane by dragging it from the i le list to the Favorites section.
After you’ve named the fi le, you can press Ctrl+S or choose File Save to save the current
If you want to create a copy of the fi le, save it, and then choose File Save As. This reopens
the Save As dialog box. You can choose another save location and enter another fi le name,
and then click Save to create the fi le copy. Changes you make to the copy appear only there.
Save As is a quick and dirty alternative to setting up a template. The upside is that you
may have less text to replace than with a template. The downside is that you may forget to
update text that needs changing that otherwise would not have been in the template.
Converting to another format
Not every user immediately upgrades to the latest version of a particular program or uses
the same platform as each of us. Nearly every Word user experiences a situation where they
need to convert a document to another fi le format so someone else can open it on their
computer or other device. And there may be instances where you need to save a document
as a web page for addition to a website, as a PDF fi le that can be opened on an iPad, and so
on. Word can handle other fi le formats for both incoming and outgoing fi les.
Converting a file from an earlier Word version
When you open a fi le in Word 2013 that was created in an earlier version of Word,
[Compatibility Mode] appears in the title bar to the right of the fi le name. In this mode,
some of the latest features in Word are disabled so that you can still use the fi le easily in
an older Word version. In some cases, you may prefer to convert the fi le to the current Word
format to take advantage of all Word’s features. The only caution is that this can result in
some layout changes to the document. If that’s worth it to you, then by all means, convert
the fi le. Even though Word 2007 and Word 2010 fi les use the same .docx fi le name
extension as for Word 2013, the formats are not precisely identical, so even fi les from those
versions may need to be converted.
1. Choose File Info. The Info screen appears, with options for fi nalizing the
current document fi le. As shown in Figure 4.9, a Convert button appears beside
Compatibility Mode in the list of choices.
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