Microsoft Office Tutorials and References
In Depth Information
Keyboard shortcuts
Office 2003 menu keystrokes
One of Microsoft’s aims was to assign as many legacy menu keystrokes as possible to the
equivalent commands in Word 2007, 2010, and 2013, so if you’re used to pressing Alt+I,B to
choose Insert Break in Word 2003, you’fill be glad to know it still works. So does Alt+OP, for
Format
Paragraph.
Now try Alt+HA for Help About. It doesn’t work. In fact, none of the Help shortcuts work,
because that Alt+H shortcut is reserved for the Ribbon’s Home tab. Some others don’t work,
either.
Some key combinations can’t be assigned because the corresponding commands have been
eliminated. There are very few in that category. Some other legacy menu assignments
haven’t been made in Word 2013 because there are some confl icts between how the new and
old keyboard models work. There are, for example, some problems with Alt+F because that
keystroke is used to select the File tab. For now at least, Microsoft has resolved to use
a different approach for the Alt+F assignments. Press Alt+I and then press Alt+F to compare
the different approaches.
Custom keystrokes
You can also make your own keyboard assignments. To get a sneak peek, choose
File
Customize Ribbon, and then click the Customize button beside Keyboard
shortcuts under the left-hand list.
Options
If you prefer to highly customize the keyboard shortcuts, you can assign Alt+K (it’s
unassigned by default) to the ToolsCustomizeKeyboard command. Then, whenever you see
something you want to assign, pressing Alt+K will save you some steps. To assign Alt+K to
that command:
1. Choose File
Customize Ribbon. The Customize Ribbon choices appear
in the Word Options dialog box.
Options
2. Click the Customize button to the right of Keyboard shortcuts, below the left
list. The Customize Keyboard dialog box opens.
3. Scroll down the Categories list, and click All Commands.
4. Click in the Commands list, and press the T key to skip to the Ts.
5. Scroll down and click ToolsCustomizeKeyboard.
6. Click in the Press new keyboard shortcut key text box, and then press Alt+K
(or whatever other assignment you might fi nd preferable or more memorable).
Make sure that the Save changes in drop-down list has Normal selected, so the
keyboard shortcut change will be saved to the default document template.
7. Click Assign, and then click Close, and click Cancel to dismiss the Word Options
dialog box. If you’ve told Word to prompt before saving changes in Normal.dotm ,
make sure you say Yes to saving this change (when prompted).
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