Microsoft Office Tutorials and References
In Depth Information
Choosing the Right Word View for the Task at Hand
You can determine Word’s name for most Ribbon or status bar–based commands with a simple keystroke and a click.
First, switch to Print Layout view as described in the next section. Press Ctrl+Alt and the plus (+) sign on the numeric
keypad. This turns the mouse pointer into a cloverleaf. Click (just about) any tool, and Word displays the Customize
Keyboard dialog box. The Commands box displays the command’s actual name, and the Current keys list shows the
currently assigned keyboard shortcuts. Close the Customize Keyboard dialog box or press Esc to return the mouse to
normal.
Choosing the Right Word View for the Task at Hand
To expand the ways of working with documents, Word offers a number of different
environments you can use, called views . For reading and performing text edits on long documents
with a minimum of UI (user interface) clutter, you can use the Read Mode view. For
composing documents and reviewing text and basic text formatting, you can choose a fast-display
view called Draft view.
For working with documents containing graphics, equations, and other nontext elements,
where document design is a strong consideration, there’s Print Layout view. If the
destination of the document is online (Internet or Intranet), Word’s Web Layout view removes
paper-oriented screen elements, enabling you to view documents as they would appear in a
web browser.
For organizing and managing a document, Word’s Outline view provides powerful tools that
enable you to move whole sections of the document around without having to copy, cut,
and paste. An extension of Outline view, Master Document view enables you to split large
documents into separate components for easier management and workgroup sharing.
Change to most of the views using the Views group of the Ribbon’s View tab.
4
Print Layout
Print Layout is Word 2013’s default view, and one that many users will be comfortable
sticking with. One of Word 2013’s strongest features, Live Preview, works only in Print Layout
and Web Layout views.
Print Layout view shows your document exactly as it will print, with graphics, headers and
footers, tables, and other elements in position. (One exception: Although you can see
comments in this view, they do not print by default.) It presents an accurate picture of the
margin sizes and page breaks, so you will have a chance to page through the document
and make design adjustments, such as adding manual page breaks to balance pages or using
shading and paragraph borders to set off text. Figure 4 .17 shows this workhorse view.
 
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