Microsoft Office Tutorials and References
In Depth Information
Chapter 5: Font/Character Formatting
Font/Character Formatting
Choosing between character styles versus direct character formatting
Applying, clearing, and copying character formatting
Using the Font dialog box and Mini Toolbar
Learning about OpenType features
Commanding character formatting keyboard shortcuts
In some early word processors, users applied text formatting by inserting formatting codes.
For example, you had to add a code to turn on bold formatting, and add a second code to turn
bold off later. Text between the codes was bold. This method of relying on a pair of codes often
tripped up users. Accidentally delete one code in the pair, and you inadvertently changed the
formatting for half the document.
Rather than letting you turn formatting on or off for a string of characters, Word uses an
objectoriented formatting approach. In Word, you format objects such as letters, words, paragraphs,
tables, pictures, and so on.
Another way to think about formatting is in units . Formatting can be applied to any unit you can
select. The smallest unit that can be formatted is a single character. Discrete units larger than
characters are words, sentences, paragraphs, document sections, and the whole document. Some
types of formatting apply only to certain type of units. For example, you can’t indent a single word;
indention is a paragraph-level setting that applies to some or all of the lines in a paragraph.
Reviewing the Ways You Can Format Text in Word
Word has four levels of formatting: character/font, paragraph, section, and document. Character
or font formatting includes bold, italic, points, superscript, and other attributes. You can apply
character formats to a unit as small as a single character. Later chapters cover the other levels of
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