Microsoft Office Tutorials and References
In Depth Information
Formatting Characters Directly or with Styles
words within the paragraph only. (Paragraph formatting such as line spacing is ignored.)
The rest of the paragraph retains its original paragraph formatting. If you select the entire
paragraph or merely place the insertion point within the paragraph without selecting any
words, then an applied linked style behaves like a paragraph style, formatting the text
with both the character and paragraph settings of the linked style. A number of the
default styles in the Normal.dotm default template, including the heading styles, are
The alternative to applying a character style is applying character formatting directly. As
you’re typing along, it’s quite easy to use the Font group choices or shortcut keys to apply
bold, italic, or underlining to text. That’s called direct formatting , and often this is the
easiest and fastest way to format text, particularly within a paragraph.
Word’s default document template includes dozens of built-in styles, and Word gives you
clues to help identify paragraph styles versus character styles, linked styles that you can
use both ways, and direct formatting applied to text. Use the Styles pane (task pane) and
Style Inspector to learn more about the styles and formatting applied to the selected text
and also the styles that are available.
1. Select the text that has the formatting you want to examine.
2. Click the dialog box launcher in the Styles group of the Home tab. The Styles
task appears. As shown in Figure 5.2, a symbol appears to the right of each
style name. These symbols identify the type of style:
Paragraph symbol: A paragraph style that can only be applied to whole
Lowercase a character: A character style that that can be applied to selected
text within a paragraph without changing the entire paragraph’s formatting.
Both a paragraph symbol and a lowercase a character: A linked style you can
use either as a paragraph or character style. With the insertion point in the
paragraph, applying the style formats the whole paragraph. With text selected
in the paragraph, applying the style formats only the selected text.
3. Click the Style Inspector (middle) icon at the bottom of the Styles pane. The
Style Inspector, also shown in Figure 5.2, opens. As you can see in Figure 5.2, this
pane identiﬁ es the styles and formatting applied to the selected text:
Paragraph formatting: Shows the applied paragraph style, Normal in this
Text level formatting: Shows the applied character style, if any. In this
example, the Subtle Emphasis style is also applied to the selected word within
Plus: boxes: Lists any direct character formatting applied in addition to the