Microsoft Office Tutorials and References
In Depth Information
Formatting Characters Directly or with Styles
FIGURE 5.2
Examine the styles and formatting applied to selected text in the Styles pane and
Style Inspector.
Click to open
Styles pane
Name of paragraph style
applied to selected text
Name of character style
applied to selected text
List any additional direct
character formatting
applied to selected text
Identifies a linked style
(dual character/paragraph)
Identifies a character style
Click to open style Inspector
Identifies a paragraph style
4. Click the Close (X) button on the Style Inspector and Styles pane to close them.
Given that creating and applying styles involves more thought, preparation, and work
than using direct formatting, compare the pros and cons of each with regard to speed and
functionality when creating and updating a document. Say you are creating a marketing
document for your company’s new product, and you want the product name to appear in
bold throughout the document. You could apply the bold formatting directly by pressing
Ctrl+B (for bold), typing the product name, and then pressing Ctrl+B again to toggle bold
off each time you type the product name.
Next your boss decides the product name should appear in bold and small caps. Because
chances are you’ve also bolded other text in the document, you would have to manually
fi nd and reformat each instance of the product name to include the new small caps
direct format.
If instead you had created a new character style named Product Name and applied it to each
instance of the product name, you could simply modify the Product Name style to include
the small caps formatting, and all product name instances would immediately display the
new formatting.
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