Microsoft Office Tutorials and References
In Depth Information
Using the Font group on the Home tab
A fourth highlighting method might be even more useful than the Reading Highlight
feature. It works from the Replace dialog box. Press Ctrl+H (Replace). In the Find what
text box, type the word or phrase you want to highlight. Clear the contents of the Replace
with text box, but make sure that the insertion point remains in the text box. Click the
More >> button, and in the lower-left corner choose Format
Highlight. Click Replace All
to apply highlighting to all occurrences of the word or phrase in the Find what text box.
Click the Close button to close the dialog box. Highlighting applied this way is more robust
than highlighting inserted via the Reading Highlight feature and will not disappear if you
choose to manually manipulate highlighting.
Note that when the Replace with text box is blank but has associated formatting, the
formatting is applied to text that matches the Find what text box. If both formatting and
Replace with text are absent, Replace deletes all occurrences of the matching text.
By default, highlight formatting appears when you print the document. You can choose not
to print highlighting, giving you the best of both worlds. You can mark up a document for
your own benefi t, and then — if you wish — print it out without the highlighting. Not only
is this good for keeping internal guides private, it also saves money on yellow ink. To
prevent the printing (or displaying) of highlighting, choose File
Options, select the
Display tab, and remove the check next to Show highlighter marks. If you hover over
the information while you’re here, the tip informs you that this controls both display and
printing. Click OK when you’re done. Of course, you’fill need to repeat this process and check
Show highlighter marks after printing to redisplay the highlighting on-screen.
You may be wondering what the difference between text shading and highlight coloring is, as the two look very
similar, and you use similar methods for applying them. The key difference is that the colors for the Text Highlight Color
tool work the same as the Standard color choices or any custom colors you apply using another color gallery or
palette: The applied text highlight color doesn’t change when you change the document theme. In contrast, if you use
one of the Theme Colors choices in the Shading gallery in the Paragraph group, the shading color does update when
you change the document theme.
Change case
The Change Case button doesn’t really fi t in the Font group, but that’s precisely
why I’m including it. Case is not formatting. Case is a choice of what capitalization to
use — uppercase, lowercase, or some combination thereof. Why does Microsoft put it in the
Font group? Probably because it can affect groups of characters, so it makes more sense
here than anywhere else. And the Change Case setting for text is not saved as part of any
style you create or update. You can apply a case option to selected text via the Change Case
button in the Font group:
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