Microsoft Office Tutorials and References
In Depth Information
Changing spacing
Align Right (Ctrl+R): Moves each line of the paragraph over to the right, so the
right side aligns at the right margin, leaving a ragged left edge.
Justifi ed (Ctrl+J): Adds additional spacing between letters to align the left and
right side of each line of text to its respective margin, giving straight left and right
paragraph edges.
Justii ed alignment can cause an unpleasant appearance when used in combination with a font size that’s too large.
With a large font size, fewer words i t on each line, and Word therefore might have to add large amounts of white
space to justify the text, creating a distracting amount of white area within the text. If you notice this effect when
using justii ed alignment, experiment with applying a smaller font size to i x the problem.
Changing spacing
You also may need to change the paragraph spacing settings for various documents to
improve readability or conform with document formatting styles and requirements. For
example, most academic reports require double-spaced formatting, whereas most business
letters use single-spaced or a limited amount of space between lines.
By default the Normal paragraph style includes extra spacing after the paragraph. Pressing
Enter once at the end of a paragraph automatically includes the needed spacing between
the current paragraph and the next paragraph.
Use the Line and Paragraph Spacing drop-down list in the Paragraph group of the Home tab
to change paragraph spacing.
Between lines
By default, the Normal paragraph style is set to 1.08 line spacing. To change to another line
spacing setting:
1. Select the paragraphs to change.
2. Click the Paragraph and Line Spacing button in the Paragraph group of the
Home tab. A menu with preset spacing settings and other commands appears.
3. Move the mouse pointer over one of the spacing choices. A Live Preview of the
spacing appears in the document, as shown in Figure 6.10.
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