Microsoft Office Tutorials and References
In Depth Information
Section Formatting
Note that you also can change the Paper source settings on the Paper tab of the Page Setup
dialog box, as shown in Figure 8.6. For example, if the fi rst page of the document prints on
letterhead and the rest prints on plain paper, choose the applicable sources from the First
page and Other pages lists.
In most cases, you will use the Manual Feed Tray to print envelopes. Even when you’ve inserted an envelope page or
section in a document, it’s usually easiest to print that page separately from the rest of the document so that you can
be careful when feeding the blank envelope into the tray.
Section Formatting
Word uses section breaks to separate distinctly formatted parts of a document. Most
documents, in fact, start off with and have just a single section. But a more complex document
like a product brochure might need different sections if, for example, you want the product
description text to appear in two columns on one page and the product specifi cations to
appear in three columns on another page. You have to create new sections when you want to
vary the following kinds of formatting within one document:
Headers and footers: Includes changes in page numbering style (except for
Different First Page settings)
Footnotes: Can be set to be numbered continuously or set to restart numbering on
every new page or section
Changes in line numbering style: Except for suppression on a paragraph-by-
paragraph basis
Margins: Indentation can vary within a section, but not margins.
Orientation: Landscape versus portrait
Paper size: 8.5 × 11 (letter), 8.5 × 14 (legal), 7.25 × 10.5 (executive), A4 (210.03 ×
297.03 mm), and so on
Paper source: Upper tray, envelope feed, manual feed, and so on
Columns: Snaking newspaper-style columns, the number of which cannot vary
within a document section
To work more effectively with sections, make sure that you can see section breaks and other nonprinting formatting
characters. Press Ctrl+Shift+8 (Ctrl+*) to toggle them on and off, or click the Show/Hide button in the Paragraph group of
the Home tab of the Ribbon. You also may need to show and hide the rulers from time to time with View ➪ Show ➪ Ruler.
From here on out in this chapter, it’s assumed that you have nonprinting characters turned on so you can see section
marks and have the rulers on when needed.
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