Microsoft Office Tutorials and References
In Depth Information
Page layout within a section
All three tabs of the Page Setup dialog box include an Apply to drop-down list. If you
haven’t added any additional section breaks to the document, by default this setting is set
to Whole document, although you can open the drop-down list and click This point forward
instead. If you’ve created a section, by default, Apply to displays This section, which is why
the Page Setup choices apply only to the current section as noted earlier. If you’ve selected
text in one or more sections, the list changes to include Selected sections or Selected text
options. The bottom line is that you need to pay attention to the Apply to setting on any
of the Page Setup dialog tabs to ensure you’ve specifi ed the right document location for
applying the Page Setup changes.
Fixing or changing a section break
The Section start setting shown in Figure 8.9 is a bit cryptic and confusing to many
users, but it can be extremely useful. Have you ever ended up with the wrong kind of
section break? For example, suppose you want a Continuous section break, but you have
a New Page, Odd, or Even section break instead. This can happen either because you
inserted the wrong kind of break, or because Word inserted the wrong kind of break
automatically.
The ordinary impulse is to delete the wrong one and insert the kind you want. Sometimes,
however, despite your best efforts, you still end up with the wrong kind of break. This is
exactly the situation where you need to use Section start. Click to put the insertion point
in the section that is preceded by the wrong kind of break. Open the Page Setup dialog box
using any of the techniques described earlier. Click the Layout tab, open the Section start
drop-down list, click the kind of section break you want, and click OK.
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Vertical page alignment
Another often-unnoticed feature in Word is the Vertical alignment setting under Page near
the center of the Layout tab of the Page Setup dialog box. By default, Word sets the vertical
alignment to Top, and most users never discover the additional options, which include
Center, Bottom, and Justifi ed (which adds line and paragraph spacing to help the text fi fill
the page vertically between the top and bottom margins). For example, the document in
Figure 8.10 has been centered vertically to create a more balanced appearance. Because it
is a section-formatting attribute, you can set vertical alignment for the whole document or
just for selected sections.
Vertical alignment can be extremely useful for particular parts of a publication — such as
the title page for a formal report, booklet, or book — as well as for short letters, brochures,
newsletters, and fl yers. For title pages, setting the vertical alignment to Centered is almost
always more effi cient than trying to insert the right number of empty paragraphs above
the top line, or trying to set the Spacing Before: to just the right amount in the Paragraph
group of the Page Layout tab. For one-page notices, vertical alignment is also often just
what the doctor ordered.
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