Microsoft Office Tutorials and References
In Depth Information
Adding header and footer graphics
Column formatting is sometimes called snaking columns because of the way text zigzags
from the bottom of one column to the top of the next.
Why use columns? If you’ve ever analyzed the way you read or if you’ve ever taken a
speed-reading course, you already know the answer. We use columns because they’re
easier and faster to read. Contrast reading a wide-format book with reading a newspaper.
In a wide-format book each column of text (usually the whole page) is 5 or more inches
wide. In a newspaper, columns typically are only a couple of inches across. We also use
columns for a variety of other reasons, such as to utilize space more effi ciently or for
aesthetic reasons.
The truth is that whether you want columns or not, you already have at least one in every
Word document, so the real question is How many columns do you want? To answer the
question, you should consider the nature of what you’re writing, how it will be printed or
published, and who will be reading it. Text-dense documents benefi t from columns, just as
they benefi t from graphics. Anything that helps the reader become more engaged with the
text is good.
Column formatting is a section formatting attribute. Any part of a document that has
a different number of columns must be “sectioned off” with section breaks. To insert a
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