Microsoft Office Tutorials and References
In Depth Information
Balancing columns
consistent and predictable results if you use the dialog box. For some unknown reason Word
sometimes inserts Next Page section breaks instead of Continuous section breaks. If this
happens, you can always convert the section break to the correct kind using the Section Start
setting in the Layout tab of the Page Setup dialog box, covered earlier in the chapter.
Balancing columns
When you have a multi-column structure, Word treats each column as if it were a page with
respect to the fl ow of text. Ordinarily text must fi fill column 1 before it goes into column 2,
and must fi fill column 2 before it fl ows into column 3, and so on.
A column break is used within a column to force text to start at the beginning of the next
available column. If you think of columns as mini-pages within a page, then in that sense a
column break forces text to the next “page,” even though that next page isn’t necessarily on
a new piece of paper. Problems happen when a column breaks awkwardly. For example, if the
column contains a numbered list, you might not want a numbered paragraph to begin at the
bottom of one column and continue at the top of the next. The solution is to insert a column
break at the beginning of the numbered item. To do so, click to position the insertion point, click
the Page Layout tab and click Breaks in the Page Setup group, and then click Column under page
breaks, as shown in Figure 8.27. In Figure 8.27, I have already inserted a column break at the end
of the fi rst column to force the next numbered item to begin at the top of the second column.
You can use column breaks to control how columns line up or where text breaks at the
bottom of the column.
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