Microsoft Office Tutorials and References
In Depth Information
Selecting, copying, and moving in tables
You can get the wrong number of columns if there are too many tabs (sometimes obscured
as a result of formatting issues) or if some rows use spaces instead of tabs to achieve the
table “look.” Display nonprinting formatting characters by clicking Show/Hide in the
Paragraph group of the Home tab. You might for example fi nd instances where multiple tabs
were typed between columns. This confuses Word, which assumes there are more columns
than needed. When this happens dismiss the dialog box, fi nd and remove the extra tabs,
and try again. Don’t worry about setting a properly aligned tab, because you’re converting
the tabbed data into a table anyway; the table will handle the alignment for you.
Converting tables to text
Sometimes it’s necessary or useful to convert an existing table to text. You might want to
do this if the data needs to be provided to someone else in a different form. Some
statistical programs will accept .csv data, but not Word tables. Or you might simply fi nd it easier
to manipulate the data in text form, and then transform it back into a table. Whatever the
reason, it’s easy:
1. Save your document.
2. Move the mouse pointer over the table you want to convert, and then click the
table move handle when it appears. Word selects the entire table and the Table
Tools contextual tabs appear.
3. Click the Table Tools Layout contextual tab, and click Convert to Text in the
Data group. The Convert Table to Text dialog box appears, as shown in Figure 9.8.
FIGURE 9.8
The Convert Table to Text dialog box prompts you to specify a delimiter for text.
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4. Choose the desired delimiter, and then click OK. Note that if the table contains
nested tables, then the Convert nested tables option will be available.
Selecting, copying, and moving in tables
As with plain text in Word, when working with a table you need to be able to make selections
so that you can format or manipulate the contents. With a table, it’s common to need to select
entire columns or rows so that you can apply uniform formatting to them. You also might want
to move or copy information in the table, which requires a few special techniques.
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