Microsoft Office Tutorials and References
In Depth Information
Working with Table Layout and Design
FIGURE 9.23
Cell spacing can give tables a dramatic appearance.
Tables that span multiple pages
When a table spans multiple pages, Word can automatically repeat one or more heading rows
to make the table more manageable. When the need arises, select the target table’s
heading rows (you can have multiple heading rows), and click Repeat Heading Rows in the Data
group of the Layout tab. The selected heading rows are then repeated where necessary. The
setting can be toggled on or off for each individual table. Because the number of heading
rows can vary, this setting cannot be made the default for all tables, nor incorporated into
a style defi nition.
If you are preparing a document for the web and working in Web Layout view, the Repeat Heading rows command has
no effect, because web pages are seamless and do not have page breaks in concept.
Sorting table rows
Word provides a fl exible and fast way to sort data in tables. To sort a table, select the fi rst
column (fi eld) to sort by, and click the Sort button in the Data group of the Layout tab.
Word displays the Sort dialog box, shown in Figure 9.24. If the table has headings in the
fi rst row at the top of each column, selecting the Header Row option under My list has does
two things. First, it provides labels in the Sort by and Then by drop-down lists. Second, it
excludes the header row from the sort.
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