Microsoft Office Tutorials and References
In Depth Information
Taking a screen shot
supports graphics, and use that program’s controls to select and copy the picture to the
Clipboard. If all else fails, try selecting the picture, right-clicking it, and choosing Copy
or Copy Picture. Then, in Word, move to where you want to insert the picture, and press
Ctrl+V (or click Paste in the Clipboard group of the Home tab). After you paste an image, a Paste
Options button appears; if the picture includes any added formatting, you can use the Paste
Options to determine whether to keep the original formatting or merge formatting.
Sometimes the copy-and-paste method works from Internet Explorer, Firefox, Google
Chrome, and other popular browsers — other times not. When the Clipboard method fails,
or when you want a copy of the fi le itself (not simply the embedded version in a Word
document), you can try several things.
In Firefox, right-click the picture and choose Save Image As. In Save Image, navigate to
where you want to store the fi le, accept the name shown or type a new one (no need to
type an extension — Firefox automatically supplies it), and click Save. In the Windows 7
or Windows 8 Desktop version of Internet Explorer, right-click the picture and choose Save
picture as. Again, navigate to the desired location, specify a fi le name, and click Save. In
the new Windows 8 Internet Explorer app (launched from the Start screen), start the
process by right-clicking the picture and clicking Save to picture library.
Before reusing pictures from the Internet, however, please make sure that you have a right to do so. Many pictures on
the Internet are copyright protected.
There are a number of ways to fi nd pictures on the Internet, from surfi ng to explicitly
searching. Google itself has an Image Search feature. From Google’s home page, click
Images. In the Image Search page, type the search text (enclose in quotes to search for a
whole name), and click Search Images. Another common technique is to include the word
“gallery” in the search, although these days you’d probably fi nd a lot of Offi ce 2013 gallery
hits! In addition to enabling you to store your own pictures, Flickr enables users to share
pictures and make them available for download. It even has a special section of images
released under the Creative Commons licensing scheme at
creativecommons/ .
Taking a screen shot
Windows itself has long offered the built-in ability to copy a picture of what’s on-screen to
the Clipboard via the Print Screen or Shift+prnt scr shortcut keys. Word 2013 (and some
of the Offi ce applications) builds on this feature by enabling you to insert a screen shot of
other open Offi ce fi le windows — including Help windows — directly into Word. You might
want to take advantage of this feature if you are writing how-to instructions about a task
for a colleague, or if you want to show data from an Excel workbook and don’t feel that you
need to be fussy about copying and pasting specifi c cells. To snap a screen shot in Word:
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