Microsoft Office Tutorials and References
In Depth Information
Word and text files
To rearrange the ﬁ elds, click a ﬁ eld you want to move, and then click Move Up
or Move Down, as needed.
When you’re done customizing the list ﬁ elds, click OK. Then you can make entries in the
list as described earlier.
Word and text i les
You can also use a Word document as your data source. Using a Word ﬁ le as the data source
usually works best when the data is stored in a table, but that’s by no means essential. You
can use a plain Word document in which the ﬁ elds are separated by tabs, commas, slashes,
or another delimiter. Plain text (* .txt ) or comma-separated value (* .csv ) ﬁ les also should
be delimited. Regardless of how the data ﬁ le is formatted, Word assumes that the data ﬁ le
contains a header row or a header line containing the ﬁ eld names. The header itself should
be formatted the same way the data is formatted — separated by tabs, commas, in a table
row, and so on.
Figure 10.6 shows a merge data source properly entered as a table in Word. Notice that
the ﬁ rst row of the table is the header row with the ﬁ eld names. Each column holds a
single ﬁ eld (such as Restaurant), and each row holds a single record (all the ﬁ elds for one
A merge data source document created as a Word table