Microsoft Office Tutorials and References
In Depth Information
Word and text files
To rearrange the fi elds, click a fi eld you want to move, and then click Move Up
or Move Down, as needed.
When you’re done customizing the list fi elds, click OK. Then you can make entries in the
list as described earlier.
Word and text i les
You can also use a Word document as your data source. Using a Word fi le as the data source
usually works best when the data is stored in a table, but that’s by no means essential. You
can use a plain Word document in which the fi elds are separated by tabs, commas, slashes,
or another delimiter. Plain text (* .txt ) or comma-separated value (* .csv ) fi les also should
be delimited. Regardless of how the data fi le is formatted, Word assumes that the data fi le
contains a header row or a header line containing the fi eld names. The header itself should
be formatted the same way the data is formatted — separated by tabs, commas, in a table
row, and so on.
Figure 10.6 shows a merge data source properly entered as a table in Word. Notice that
the fi rst row of the table is the header row with the fi eld names. Each column holds a
single fi eld (such as Restaurant), and each row holds a single record (all the fi elds for one
restaurant).
FIGURE 10.6
A merge data source document created as a Word table
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