Microsoft Office Tutorials and References
In Depth Information
Outlook
It’s been my experience that when the Header Record Delimiters dialog box appears, chances are the i le wasn’t
delimited properly. If you see that dialog box, click the Edit Recipient List button in the Start Mail Merge group of the
Mailings tab to check the i elds.
Only use the comma delimiter when the i eld contents themselves don’t contain commas. For example, if your data
includes commas in company names (as in Widgets, LLC or Widgets, Inc.) use another type of delimiter. If you need
to include a i eld that may be blank in some instances, such as a suite/apartment number, consecutive commas
indicate the blank i eld in the delimited i le, as in “2424 Main St.,,” versus “2424 Main St., Apt. 3,”.
Outlook
You can use contacts that you’ve entered in Outlook to perform a merge. To use data from
Outlook, click Select Recipients in the Start Mail Merge group and select Choose from
Outlook Contacts. The fi rst time you do so, the Choose Profi le dialog box may appear. Select
a Profi le Name and click OK. In Select Contacts, shown in Figure 10.10, if multiple contact
folders are displayed, click the one you want to use and click OK.
FIGURE 10.10
When you select an Outlook contact folder, Word imports it.
After you click OK, the Mail Merge Recipients list appears, as shown in Figure 10.11. Notice
in the lower-left corner that the Data Source list shows Contacts as the source for the
records. See the later section “Selecting recipients” to learn how to select and limit which
contacts you use from the list.
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