Microsoft Office Tutorials and References
In Depth Information
Adding merge fields
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When you’re done, edit your document and substitute merge fi elds for the placeholders.
Adding merge i elds
After setting the data document type (using Start Mail Merge), associating a database with
it (using Select Recipients), narrowing the list of recipients or records just to those records
you plan to use, and drafting the data document, the next step is to insert merge fi elds
into your document where you want the corresponding data fi elds to appear.
Merge i elds are special Word i elds that correspond to the data i elds in the attached data source i le. For example,
if you have a data i eld called Company, then you would insert the company name into your data document by using
a MergeField i eld code with the name Company in it: { MERGEFIELD Company } . In your data document, that
i eld displays either as <<Company>> or as the name of the company associated with the current record in the data
set. Use the Mailings tab’s Preview Results in the Preview results group button to toggle between the merge i eld
name and actual data.
To insert a merge fi eld, position the insertion point where you want the fi eld to appear
(or select the placeholder if you’re replacing a placeholder with a merge fi eld). From the
Mailings tab, choose Insert Merge Field, as shown in Figure 10.21. Click the fi eld you want
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