Microsoft Office Tutorials and References
In Depth Information
Adding merge fields
Use the Address Block tool in the Write & Insert Group of the Mailings tab to launch the
Insert Address Block dialog box.
Notice that it contains three sections for selecting, previewing, and correcting your address
block information (if there are problems). Make your selections as indicated, and then
Specify address elements: Use this section to tell Word how to deﬁ ne the address
block. You can include the recipient’s name (click one of the listed formats to
select it), the company name, the postal address, as well as the country or region.
If desired, you can suppress the country or region, always include it, or include it
only if it’s different from the country selected. You can also tell Word to format the
address according to the destination country or region.
Preview: Use the First, Previous, Next, and Last buttons to preview different
addresses as they will appear with the selected options. It’s a good idea to
preview a good sampling in case some parts of the address are treated differently
from how you expect, or if there are problems with missing data that will leave
“holes” in the address block. (Click Preview Results if you see merge ﬁ eld names
instead of data.)