Microsoft Office Tutorials and References
In Depth Information
Finishing the merge
The options in the Checking and Reporting Errors dialog box work as follows:
Simulate the merge and report errors in a new document: Use this option to
examine any and all errors in a new document.
Complete the merge, pausing to report each error as it occurs: Use this option
once you’ve determined that there are errors, so you can observe the error in
action.
Complete the merge without pausing. Report errors in a new document: Use
this option to go ahead and complete the merge without stopping at each error,
sending the error report to a new document.
Finishing the merge
Once the data document is ready and has been thoroughly debugged and certifi ed as error
free, it’s time to go through the fi nail motions. The Finish & Merge drop-down list in the
Finish group of the Mailings tab provides three options, shown in Figure 10.32, regardless of
the type of data document chosen .
Be careful about clicking Send E-Mail Messages. You don’t want to accidentally send sensitive information like a
list of preferred clients to the wrong recipients. You also don’t want to e-mail information that would be otherwise
confusing or embarrassing, such as a set of labels.
FIGURE 10.32
Choose how you want to fi nish the merge.
Don’t forget to save and name your original merge document in addition to any documents based on it.
10
Editing individual documents
From the Finish & Merge drop-down list in the Finish group of the Mailings tab, choose the
Edit Individual Documents option if you want to save your merged results for future use.
For example, suppose you have a set of labels that seldom changes and which you need to
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