Microsoft Office Tutorials and References
In Depth Information
Mail Merge Pane/Wizard
Sending e-mail messages
From the Finish & Merge drop-down list in the Finish group of the Mailings tab, choose the
Send E-Mail Messages option if you’re working on an e-mail merge. When you click Send
E-mail Messages, Word displays the Merge to E-mail dialog box, shown in Figure 10.34.
FIGURE 10.34
Add a Subject line for the merged e-mail messages here.
In addition to the Send Records options (All, Current Record, and From/To), Word provides
three additional options for which you should make selections before clicking OK to merge
and send the messages:
To: Select the data source fi eld that holds recipient e-mail addresses.
Subject line: This is very important. Studies show that 73.4 percent of all
nonspam e-mail merges sent omit the subject line. Don’t become a statistic! Replace
that blank subject line. (This statistic was made up by the author. Nonetheless,
don’t send subjectless e-mails!)
Mail format: Many e-mail recipients wisely have their e-mail options set up to
read all e-mail as plain text (this gives them a shot at preventing any automatic
naughtiness from being executed when e-mail is opened). Options provided
are Attachment, Plain Text, and HTML, the latter being the default. Though
Attachment seems like a good compromise for formatted e-mail, this option
provides no way for you to include any message text for the body of the e-mail.
When and if you use that option, make sure the subject line isn’t blank.
Mail Merge Pane/Wizard
If you’d rather not use the individual tools in the Mailings tab of the Ribbon and prefer a
little more assistance when performing a mail merge, Word provides the Mail Merge Wizard.
Start a new blank document (or open a document you want to use as the basis for a data
document). Click the Mailings tab, click the Start Mail Merge button in the Start Mail Merge
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