Microsoft Office Tutorials and References
In Depth Information
Applying a password to open/modify a Word document
Choosing this protection option from the Editing restrictions drop-down list in the
Restrict Editing pane results in protection identical to the No changes (Read only) option,
except that all users can insert comments wherever they want to. Refer to the preceding
discussion to see how to apply this protection, substituting Editing restrictions at the
appropriate point.
Tracked changes
Another option is to allow editing but only tracked changes. That way, you can see who
changed what, and when. This is an important feature in controlling the editing/revision
process. To protect a document for tracked changes, open the Restrict Editing pane, click to
enable Editing restrictions, and choose Tracked changes.
To turn protection on, click Yes, Start Enforcing Protection. The Start Enforcing Protection
dialog box appears, where you can set and confi rm a password. Note that User
authentication is not available for this kind of protection. When you click OK, protection is enabled,
and the document switches into Track Changes mode. To turn protection off — which is
necessary for accepting/rejecting tracked changes — click Stop Protection at the bottom of
the Restrict Editing pane.
Filling in forms
To protect a fi fill-in form that you’ve created in Word by adding fi elds and content controls
or by downloading and modifying a template with fi elds and controls, click Restrict Editing
in the Protect group of the Review tab of the Ribbon. In the Restrict Editing pane, click to
enable Allow only this type of editing in the document, open the drop-down list, and click
Filling in Forms. Click Yes, Start Enforcing Protection.
Applying a password to open/modify a Word document
A fi nail kind of password protection is well hidden in Word 2013. This legacy feature offers
the same weak protection already noted in that passwords aren’t impossibly diffi cult to
hack and crack. The bottom line: Rely on this kind of password protection at your own risk.
It offers minimal, if any, protection. Worse, it offers the illusion of protection, and
thinking a document is well protected when it’s not is perhaps worse than no protection at all,
because you are unlikely to be as careful with the document as you would be if you knew it
was completely unprotected.
You can set two different passwords: one that enables a user to open the document, and
another that enables the user to make changes. To enable this kind of password protection,
choose File
Browse. In the lower-right corner of the Save As dialog
box, choose Tools General Options, to display the General Options dialog box shown in
Figure 11.14. Type a password in Password to open, and/or in Password to modify. Both are
Save As
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