Microsoft Office Tutorials and References
In Depth Information
Comments and Tracked Changes
You also can use File ➪ Info ➪ Protect Document ➪ Encrypt with Password to apply a password to the document.
Comments and Tracked Changes
Comments and tracked changes are two ways Word provides for reviewing others’ Word
documents. Comments themselves are easy to explain: They are notes, questions,
suggestions, and other details that a reader offers to the author of the Word document. Although
a commenter might suggest a particular edit within a comment, the Comments feature does
not integrate any edits or changes into the text. It’s not unusual to copy the text of a
suggestion from inside a comment and paste it into the text, but comments themselves aren’t
part of the fl ow.
Tracked changes, however, are part of the fl ow. Tracked changes are insertions and
deletions made to a Word document. You can see what was inserted or deleted, by whom, and
when. That way, if you have multiple reviewers making changes in a document, you can see
who made which changes, which helps in deciding how to integrate inconsistent edits.
Viewing comments and tracked changes
Because comments are not part of the main text, Word has a lot of fl exibility in how it can
display them. This section looks at your display options, as well as how to add and work
with comments as needed. Use the choices in the Tracking and Comments groups of the
Review tab to work with comments.
Word includes two views for working with comments and tracked changes: Simple Markup
(the new default view) and All Markup. Choose the overall view using the Display for
Review drop-down menu in the Tracking group of the Review tab.
In the default Simple Markup view, shown in Figure 11.15, a comment balloon in the right
margin shows you that there’s a comment. A red line appears in the left margin beside any
line(s) with tracked changes. To see the comment text and author, click the comment
balloon. Click the balloon again to hide the comment information.
In All Markup view, shown in Figure 11.16, a comment area appears at the right side of the
screen, and comment text appears there with a dashed line and highlight showing you the
selected text that the comment refers to. These are also considered comment “balloons,”
although they don’t look as much like balloons as they do in Simple Markup view. Tracked
changes are marked up using a highlight color, strikethrough for deleted information,
and underlining for inserted information. If you move your mouse pointer over a tracked
change, a tooltip appears to show you who made the change and when.
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