Microsoft Office Tutorials and References
In Depth Information
Running the Combine Documents command
An alternative way to proceed is to insert an additional step before saving A. You could, depending on the nature of
the edits, resolve each set of edits one at a time. First, examine Bob’s changes and accept or reject each. Then,
use the resolved version of A for the next comparison, and continue in this fashion. This might seem less cluttered
and confusing, but there is a logical problem. By the time you get around to Lisa, her changes might be moot if the
text she revised was deleted by Jim. Ultimately, you’fill need to decide which method works best, although most users
i nd it least confusing when they can see all of the suggestions at once. At the end of the day, however, most Word
users conclude that simultaneous editing by four reviewers is a nightmare that should be avoided. Sequential edits
are a lot easier to manage.
Running the Combine Documents command
To kick off the process, in the Review tab’s Compare group, click the Compare button arrow,
and then click Combine. The Combine Documents dialog box that appears is essentially
identical to the Compare Documents dialog box in Figure 11.21. Set Original document to
the earliest version you have, and set Revised document to a revised version of the
original. Choose the desired options and set Show changes in to New document or Original
document (but make a backup copy of the original before you combine the documents). Click OK
to combine that set.
Before you begin, be aware that Word cannot retain multiple formatting revisions. Therefore, after each Combine
operation, if you are including formatting in the Comparison settings you enable, you should set Show Markup (in the
Review tab) to just Formatting, and use Next/Previous/Accept/Reject to resolve all of the formatting changes before
proceeding to the next Combine.
After the Combined Document appears, resolve any formatting changes and then repeat the
process for the next revision. Continue until each of the revised versions has been
combined. Finally, you’fill have a version that contains all of the changes, as well as the
reviewers’ names. If the originals contain tracked changes, you’fill also have the times the changes
were made. For untracked changes in the revised versions, the revision time will be the
time that the combine operation occurred for that revision and hence won’t be meaningful.
In this chapter, you’ve learned about the many different kinds of document protection and
security available in Word. You should now have a good idea about which forms of
protection and security are useful, and which ones give only partial security. You’ve also learned
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