Microsoft Office Tutorials and References
In Depth Information
shuts down the application if that’s the only open document. Pressing Alt+F4 also closes the
document window. You also can right-click the title bar to see commands for sizing the
window. And, if the window is less than full-screen size, dragging a window border resizes the
Use the Snap feature in Windows 7 and 8 to resize a restored down window. Drag the window by its title bar toward
the top of the screen, and when you see a full-screen preview outline, release the mouse button to maximize the
window. Or, drag the window to the left or right edge of the screen until you see a half-screen preview outline, and
then release the mouse button to resize the window to half screen size. You also can press the Windows logo key
along with the Left Arrow, Right Arrow, or Up Arrow keys to snap the active window. These features only work in
Windows 8 when your screen is set to a 1366 × 768 or higher resolution.
The far-left button at the right end of the title bar is the Help button, with the question
mark on it. Clicking it opens the application Help function, as described in Chapter 1. The
button beside the Help button is the Ribbon Display Options button, which you’fill learn
about later in this chapter.
The Ribbon appears just below the title bar and is organized to put the tool you need where
you need it when you need it. When you click one of the major tabs on the Ribbon, the
tools you need for speciﬁ c tasks related to the tab name appear. For example, in a few
Ofﬁ ce applications, you click the Insert tab to ﬁ nd commands for inserting tables, pictures,
and other graphics into a ﬁ le. In Word and Excel, click the Page Layout tab to ﬁ nd choices
for setting up the document overall. Most Ofﬁ ce applications include the View tab, used
to change views and ﬁ nd other screen settings, and so on. The tabs offer buttons for
commands, as well as drop-down menus of settings such as formatting choices and galleries of
styles, and other formatting options, as have already been touched on in this chapter.
Each Ribbon tab further offers groups containing related commands. For example, in Word
all of the commands for formatting paragraphs appear in the Paragraph group on the Home
tab. Groups help you drill down to the command you need more rapidly, so you can click
and move on to the next task.
Exactly what you see in any given Ribbon tab is determined by a number of factors,
including your screen resolution, the orientation of your monitor, the size of the current window,
and whether you’re using Windows’ display settings to accommodate low vision. Hence,
what you see might not always be what is pictured in this topic. If your screen is set to a
fairly high resolution, you will see the entirety of the Home tab of the Ribbon, shown in
the top of Figure 2.4. The bottom image shows the Ribbon at the lower 1024×768 resolution
used for the screen shots in this topic. You’fill notice in the top image that the Home tab
shows the Format Painter label in the Clipboard group and more styles in the Styles
gallery. At an even higher resolution and/or with Word stretched across multiple monitors, the
Home tab would show even more labels and styles.