Microsoft Office Tutorials and References
In Depth Information
At a high resolution, the Ribbon displays additional gallery options and text labels (top) not
seen at lower resolutions (bottom).
You can press Ctrl+F1 or click the arrow button at the lower-right corner of the Ribbon to collapse and expand the
Ribbon. You also can double-click a Ribbon tab to collapse and re-expand it. At times the Ribbon might seem large
or distracting when you’re simply reading a document or when you’re trying to see a graphic and write about it at
the same time. And if you are l uent in the keystrokes you need to perform basic formatting, you don’t necessarily
need the Ribbon on-screen at all times. When the Ribbon is collapsed, you can click any tab once to turn it back on
temporarily. In that case, you’fill see a pin button at lower-right where the arrow previously appeared. Clicking the pin
button expands the Ribbon so that it stays on-screen. You’fill learn more about controlling the Ribbon in “Controlling
the Ribbon Display” later in the chapter.
Note that you can customize the tabs that appear on the Ribbon. For example, if you want
to create macros to handle certain document formatting tasks for you, you would need to
display the Developer tab. Or you may want to hide tabs that you seldom use, such as the
Mailings or Review tab in Word. To customize the Ribbon, right-click any Ribbon tab, and
click Customize the Ribbon. Check and uncheck items in the Main Tabs list to control which
tabs appear, or use the left list and the Add button to add commands to a tab. Click OK to
apply your changes.
To see what any individual control or command on a Ribbon tab does, simply move the
mouse pointer over it. A ScreenTip pops up with a description of the tool. Move the mouse
pointer away from the button to hide the ScreenTip.
At the bottom of the Home tab shown in Figure 2.4, note the names Clipboard, Font, and
Paragraph. These labels identify the command groups . Each contains individual tools or
You can customize the groups that appear on any Ribbon tab. For example, you might want
to add a group that collects all of your most-used commands in a single location.