Microsoft Office Tutorials and References
In Depth Information
Ribbon
Notice that the right end of the contextual tab in Figure 2.5 has a Close group with a
button for closing the tab. Some contextual tabs have such a button, and you have to use it
to close the contextual tab. In the case of the Design subtab in Figure 2.5 and many other
contextual tabs related to a selected object, you also can deselect or click outside the
object, which closes the contextual tab automatically.
In some cases, multiple contextual tabs might appear. For example, when you select a table
in a Word document, the Table Tools appear, with Design and Layout subtabs, as shown in
Figure 2.6. In this instance, click a subtab to display its tools. For example, click the Design
contextual tab to fi nd the table design choices, or click the Layout contextual tab to fi nd
commands for changing the table’s layout.
FIGURE 2.6
Selecting some objects, such as tables in Word, displays multiple contextual tabs.
Command keyboard shortcuts or KeyTips
While many users can move fl uidly between using the mouse or the keyboard, for the best
typists, doing so can actually be a hindrance that slows them down. For such users,
shortcut key combinations provide a way to handle formatting tasks and select commands
without taking their hands off the keyboard.
In Offi ce 2013 the command shortcut keys are called KeyTips , and some users also refer
to keyboard shortcuts as hot keys. The keyboard shortcuts remain hidden until you need
them. Press the Alt key on the keyboard to reveal them. As shown in Figure 2.7, when you
press Alt the letters for selecting the Ribbon tabs and Quick Access Toolbar (QAT)
commands appear. From there, you would press the keyboard key for the Ribbon tab you want
to display. For example for the Word Ribbon shown in Figure 2.7, pressing Alt+H displays
the Home tab, Alt+N displays the Insert tab, and so on. The choices on the QAT are
numbered rather than lettered, so you would press Alt+1 to select the fi rst button there, Alt+2
the second one, and so on. Note that if you add more choices to the QAT as described later
in the book, Word will automatically assign a keyboard shortcut.
FIGURE 2.7
Press the Alt key to display command keyboard shortcuts.
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