Microsoft Office Tutorials and References
In Depth Information
Quick Access Toolbar
Notice that Figure 2.7 also shows the Table Tools Design and Layout contextual tabs. Each
has a two-letter shortcut key. To display the Design contextual tab, you would need to
press Alt+JT. (For example, press Alt+J, then T.) Pressing Alt+JL displays the Layout
contextual tab.
After you press Alt + a letter to select a tab, a new set of letters and (sometimes) numbers
appears. These identify the keys you need to press to choose a command from the displayed
Ribbon tab. For example, if you press Alt+P to display the Page Layout tab, the shortcuts
shown in Figure 2.8 appear. From there, you could press O if you want to change page
Orientation, M to change page Margins, IL to add an Indent, and so on.
FIGURE 2.8
After you press Alt + a letter to select a Ribbon tab, press the next shortcut key(s) to select a
command.
2
After you press Alt and then a letter to select a Ribbon tab, you can press Tab and Shift+Tab to move forward and
backward between the commands on that tab. When you’ve highlighted the command you want to use, press either
the Spacebar or Enter key.
If you decide not to use a shortcut after you’ve displayed the keys on-screen, no problem.
Just press Alt again, click a blank area with the mouse, or press the Esc key once or twice
to remove them from the screen.
Word and the other applications also include an extensive collection of keyboard shortcuts for navigating in a i le and
selecting text and more. You’fill learn about these in various chapters throughout the book.
Quick Access Toolbar
I mentioned earlier that you can add a group to the Ribbon to collect all your favorite
commands in a single easy-access location. Another and perhaps even faster way to accomplish
this goal is to add your favorite commands to the Quick Access Toolbar , or QAT . The QAT
remains on-screen no matter which Ribbon tab is displayed, so any commands on the QAT
are available at all times.
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